This information is provided in accordance with the provisions of the Law on Protection of Personal Data (Official Gazette of RS No. 87/2018) (” Law “).
We are BELGRADE MARATHON PRODUCTION, MARKETING AND ORGANIZATION OF SPORTS EVENTS LLC, BELGRADE, with registered office at Dr. Iva Popovića Đanija 3a, Belgrade (Savski venac), Republic of Serbia, registration number 06303773 (hereinafter: ” Belgrade Marathon ” or ” Rukovalac ” or ” We “).
PERSON RESPONSIBLE FOR PERSONAL DATA PROTECTION
The Director’s person responsible for personal data protection is [Jelena Đurđević]. [011/3690709], [firstname.lastname@example.org].
PERSONAL INFORMATION WE COLLECT
Personal data is any data relating to a natural person whose identity is determined or determinable, directly or indirectly, in particular on the basis of an identity marker, such as name and identification number, location data, identifiers in electronic communication networks or one, i.e. more features of his physical, physiological, genetic, mental, economic, cultural and social identity.
Belgrade Marathon may collect, process, store and transfer different types of your personal data, which we have grouped as follows:
“Identity Data” includes first and last name, username or similar identifier, gender, date of birth, city, nationality, photos, videos.
“Contact Information” includes email address and telephone numbers.
“Transaction Data” includes details of payments you have made to us (eg when registering for our events and races).
“Profile Data” includes the entries you have made to participate in our events and races, the race distance you are applying for, your shirt size, your expected race time, your performance, results and time in our races.
“Marketing Data” includes your preferences in terms of accepting marketing from us and third parties.
“Technical Data” includes Internet Protocol (IP) address, browser type and version and other data / technologies on the devices you use to access our Website.
HOW WE COLLECT YOUR PERSONAL DATA
We use a variety of methods to collect data from and about you, including:
Direct interaction . You provide identity data, contact data and other data listed in the previous section when creating / registering a profile on our website, i.e. when registering for events or races that we organize, when giving consent for newsletters and other promotional activities.
Realization of events and races of the Belgrade Marathon . We collect and process your personal data, independently or through engaged processors, as part of your participation in the events and races we organize (eg photos and videos, timing, achieved results and ranking).
Third parties . We may receive your personal data from various third parties. In that case, we will provide you with information about the processing of your personal data within a reasonable time and in accordance with the Law, except when such an obligation is excluded by the Law.
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when and as permitted by law. We will most often use your personal data on the following legal grounds: a) when we need to execute the contract that we will soon conclude or have concluded with you, b) when it is necessary for our legitimate interests (or the interests of a third party) and your interests and fundamental rights do not prevail over those interests, c) when we have received your valid consent to process personal data, d) when we need to fulfill a legal or other legal obligation.
Contact us to learn more about the legal basis we will apply to process your personal data.
PURPOSES FOR WHICH WE USE YOUR PERSONAL DATA
(we must be able to publicize and show our races through print and electronic media, on the website and social networks, as well as other media present or future)
|Purpose / Activity||Type of personal data||Legal basis||Storage period|
|Creation (registration) of a profile on the website||Identity data||Your consent||While the profile is active (not deleted by the user)|
|Contact Information||Your consent|
|Profile information||Your consent|
|Marketing data||Your consent|
|Registration for races organized by Rukovalac||Identity data||Execution of the contract or undertaking of actions, at your request, before the conclusion of the contract||Until the purpose is achieved, and at most up to one year|
|Contact Information||Execution of the contract or undertaking of actions, at your request, before the conclusion of the contract|
|Transaction data||Execution of the contract or undertaking of actions, at your request, before the conclusion of the contract|
|Realization of races and publication of results||Identity data||Execution of the contract,
Legitimate interest of the Operator (we must be able to publish and save results, rank race participants, etc.)
|Filming (video and photo) and publication of material from races organized by Rukovalac||Videos, Photos||Legitimate interest of the Operator||Permanently|
|Submitting your data to Abbott World Marathon Majors (United States) for your selection and qualification for the leading world marathons (Tokyo, Boston, London, Berlin, Chicago, New York) in the master categories of the competition||Identity data||Your consent||Until revocation of consent|
|Inclusion in lists for our newsletters and other promotional activities||Identity data||Your consent||Until revocation of consent|
|Provision of your data to third parties for marketing purposes||Identity data||Your consent||Until revocation of consent|
In the event that we intend to process your personal data for purposes other than those listed above, then we will provide you with all the necessary information in accordance with the Law before starting such processing.
HOW LONG WE STORE YOUR PERSONAL DATA
We will only keep your personal data for as long as is necessary to fulfill the purposes for which we collected it, including the purposes of complying with legal obligations or other legal requirements. When determining the appropriate retention period for personal data, we take into account the amount, nature and sensitivity of personal data, the potential risk of harm from unauthorized use or disclosure of personal data, the purposes for which we process personal data and whether we can achieve those purposes by other means and in accordance with the applicable regulation. Details of the retention periods for the different purposes of your personal data are set out in the table under the “Purposes for which we use your personal data” section.
PICA Group S.p.A is a company founded in line with the laws of the Republic of Italy, with a registered office in Cervia, Via XXII Ottobre no. 15/B (hereinafter: PICA). PICA is a company for web design and the development of applications, websites, and software, as well as a company for selling digital products that operates in Italy and abroad. PICA has designed and developed a technological solution based on an advanced AI system that enables automatic identification, sending photos and videos while working via an ad hoc package (hereinafter: PICA SUITE), consisting of:
- software for identification and storing images presented in photos and/or video clips;
- iOS and Android application (hereinafter: App PICA) for online consulting and buying photos and video clips;
- website named getpica.com for online consulting and buying photos and video clips;
- control dashboard, available at dashboard.getpica.com.
PICA offers its clients B2B services in relation to the use of PICA SUITE, and, if requested, provides photo or video services, through cooperation with photographers capable of using PICA SUITE.
PICA also sells photos and/or video clips of persons participating in (public and private) events of different kind (such as, but not limited to, sporting, cultural, or music events) directly to those very people, taken by photographers hired by the organizers of those events or PICA company itself at organizer’s request, and stored in PICA SUITE.
In line with the above, Beogradski maraton d.o.o. has arranged a business collaboration with PICA within which PICA will have access to your data (as listed in the Table above) and process them for the following purposes:
- classification and delivery of images and/or video clips to the event participants;
- storing event images and/or videos in the cloud;
- granting PICA SUITE dashboard access to Beogradski maraton d.o.o. as the event organizer, for the purpose of reporting and providing insights into the events we organize;
- uploading event photos and/or videos to the IOS and Android app and website getpica.com for the purpose of consulting, as well as adapting and sharing photos and/or videos by the event participants;
- multilanguage support services for the event participants;
- providing a digital Media-Kit for communication in terms of the services provided by PICA to the event participants;
- options for submitting the gallery of images or the generic video of the event, visible only to relevant participants;
- options for submitting the adapted graphics, applicable to all photos;
- selling images and/or video clips via PICA SUITE, which show the event participants by delivering that data directly to their smartphones, via the PICA app or on the Internet, via the getpica.com website.
We strive to provide you with choice regarding the use of your personal data, particularly in relation to marketing and advertising.
We will use your identity data, contact data and marketing data to send our newsletters and other promotional content, if you have given us your consent (opt-in) for these purposes. At the same time, we will obtain your consent before we share your personal data with third parties (companies) for marketing purposes, this includes, among other things, providing photos, videos from our events, if necessary and other personal data, to our partners (e.g. sponsors ) with whom we will cooperate in connection with the realization of our events, and for the purpose of implementing our own marketing activities by those partners.
You can ask us or third parties to stop sending you marketing messages at any time (revocation of consent). Withdrawal of consent can be done by logging into the Website and revoking the relevant fields for setting marketing preferences within your profile (opt-out) or by following the opt-out links on any marketing message sent to you or by contacting us or third party at any time.
RECIPIENTS, CATEGORIES OF RECIPIENTS
The Belgrade Marathon can deliver your personal data to processors with whom it has concluded data processing contracts and who process your data on behalf of the Belgrade Marathon as Controller, and for the purposes of achieving the above-mentioned processing purposes.
For example, the processors that Belgrade Marathon has hired (or can hire) are: 1) companies (service providers) in connection with the maintenance of the website, i.e. the application that uses it on the website, 2) companies (service providers) that provide services for measuring the time of competitors in races, 3) marketing agencies for the needs of marketing and advertising.
Also, your personal data may, based on your consent, be submitted to the Abbott World Marathon Majors organization (United States) for the purpose of your selection and qualification for the world’s leading marathons (Tokyo, Boston, London, Berlin, Chicago, New York) within master category of competitors of these prestigious competitions (marathons).
Also, your personal data may, based on your consent, be provided to our partners (e.g. sponsors) with whom we will cooperate on the realization of our events so that they can carry out their own marketing activities.
STATEMENT OF PERSONAL DATA OUTSIDE THE TERRITORY OF THE REPUBLIC OF SERBIA
Your personal data is stored on the premises of the Belgrade Marathon as well as on servers in the Republic of Germany.
Also, your personal data may be made available to certain categories of recipients outside the Republic of Serbia, as explained in the section “Recipients, categories of recipients”. In this regard, the Belgrade Marathon will continuously ensure that any transfer of your personal data outside the Republic of Serbia is carried out exclusively in accordance with the Law and with the provision of an appropriate level of protection that is equal to the level guaranteed by the Law, which, among other things, implies the disclosure of data in those states that have been found to provide an adequate level of protection (members of the Convention of the Council of Europe on the protection of individuals in relation to automatic processing of personal data ) or by providing appropriate protection measures (e.g. application of standard contractual clauses, approval of the Data Transfer Commissioner and similar) in accordance with the Law. If you want to familiarize yourself with the measures in question, you can contact us by e-mail or send us a letter to the address listed in the ” Handler ” section.
AUTOMATIC DECISION MAKING
The Belgrade Marathon uses your personal data to make the following automatic decisions:
Allocation of competition numbers : Each applicant for participation in the race organized by the Belgrade Marathon is automatically assigned a competition number when submitting or processing his application.
Determining the starting position/group : The starting positions of competitors in our races depend on the expected time at the finish line, in this regard, personal data of registered competitors from our databases is used to determine the starting position/group in an automated way.
Timing, ranking of competitors in the overall ranking : Timing and ranking of competitors is done in an automated way, according to the results achieved in the race.
Third parties (including our partners) may record and photograph our races and use such recordings or photographs, which may contain personal data of participants, for purposes they determine. We do not control these third parties and are not responsible for their collection and processing of personal data.
As a person whose data is processed, you have the right to be informed about the processing of your personal data, the right of access and inspection, the right to correction, the right to deletion (the right to be forgotten), the right to limit processing, the right to data portability, the right to object to processing personal data. If you want to use any of the listed rights, contact us by e-mail or send us a letter to the address listed in the ” Handler ” section.
When your personal data is processed on the basis of your previously given consent, you have the right to revoke your consent at any time, in this regard you can contact us at the above email or send us a letter to the address specified in the “Handler” section. Data processing is prohibited after the withdrawal of consent, with the fact that the withdrawal of consent does not affect the legality of data processing based on the consent given before its withdrawal.
If you believe that the processing of your data was carried out contrary to the provisions of the Law, you can file a complaint with the Commissioner for Information of Public Importance and Protection of Personal Data, Bulevar kralja Aleksandra 15, 11120 Belgrade (” Commissioner “).